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Reference Guide

User Groups

Use groups to limit the access that your employees have in the Miva Merchant admin interface. The Groups feature does not affect your customers or your on-line store. First you create a group and assign functional areas of the admin interface to that group; then you assign users (usually your employees) to the group. When an employee logs into the admin interface, they only have access to those features.

In most cases there is a simple correspondence between the privileges listed in the Add Group screen and a feature in the Menubutton. For example, if you enable the "Attributes Templates" privilege in the Add Group screen, users in that group will have access to the Menu> Catalog > Attributes Templates tab. There are a few less obvious privileges that are listed in the table below.

Store Add Group

Store Less Obvious

Less Obvious Privilege Name Gives Access To
Affiliate Money

Menu> Marketing > Affiliate Payout tab. Note that you must also give the user at least view rights to the Affiliates privilege.

Currency Settings

In the Menu> Store Settings > Store Details tab > Settings section, there is a drop-down list called "Currency Formatting."

Currency Format

Only an administrator or the store manager can change the currency formatting selection. However:

  • If an admin changes the currency formatting to "European Currency Formatting" a new tab will appear in Menu> Store Settings called "European Currency Formatting".
  • If an admin changes the currency formatting to "Generic Currency Formatting" a new tab will appear in Menu> Store Settings called "Generic Currency Formatting".

You can give "ordinary users" (someone who is not an admin or a store manager) access to these new tabs. For example:

  1. A store administrator changes the Menu> Store Settings > Store Details tab > Settings section > Currency Formatting field to "European Currency Formatting".
  2. Go to the Menu> Store Settings > User Groups tab. Create a new group called "Currency Settings".
  3. Give this new group at least View rights to the Store Settings privilege.
  4. 3.1. Give this new group at least View rights to the Currency Settings privilege.

    3.2. In the Users tab, add your user and save your changes.

When your user logs in to the Miva Merchant admin, they will have access to the Menu> Store Settings > European Currency Formatting tab.

Order Processing

All of the following:

Order Processing > Orders tab

Order Processing > Shipments tab

-Utilities

  • Legacy Order Processing. Note that you can only get to the Legacy Order Processing screen by entering the word "Legacy" in the Universal Search field. You can't navigate to Legacy Order Processing from the Menubutton.
Sales Tax Settings

Gives the user access to the Edit Store > State Based Sales Tax tab. Please note:

  • If you want the user to be able to edit the Menu> Store Settings > State Based Sales Tax tab settings, you must also give the user modify rights in the Store Settings privilege.
  • If you do not give the user permissions for the Sales Tax Settings privilege, the State Sales Tax tab will not be visible to them.
Store Encryption Order Encryption
Store Utility Settings Removes "Utilities" from the Menu.
Upsold Products Gives the group member access to the Menu> Marketing > Upsale tab, and to the Menu> Catalog > Edit Product > Upsold Products tab. Please note that you must also give the group member at least view rights to Product permissions.

To Create a Group

  1. In the Group tab, click the Add Group button.
  2. In the Add Group screen, enter a Group Name.
  3. Select one or more privileges, and the permissions that you want to allow for that area, for example: View existing Categories, Add Categories, Modify Categories, Delete Categories.
  4. Add Group

  5. When you are done selecting privileges and permissions, click the Add button.
  6. The Users tab will appear. Select the users that you want to add to this group. The same user can belong to as many groups as you want. But note that there is no point to assigning users with Administrator rights or users who are store managers to Groups. Users with Administrator rights can access every admin feature in all of your stores. Users with Manager rights can access every admin feature in the store that they manage. Assigning these users to a Group won't restrict their access.
  7. Click on the Imports tab. Click on the import data rights that you want to assign to the Group.
  8. Your Group is set up and ready to use.

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